Staff Positions

Weintraub Tobin strives to hire exceptional people who demonstrate a high degree of professionalism, initiative and creativity. We believe in delivering quality client service both externally and internally while fostering an environment which encourages collaboration and camaraderie. We encourage effective communication and integration among attorneys and staff across offices. We believe in bringing the best people together to enhance client services and making the firm a great place to work. We are proud of the diversity of skills and experience each person brings to our organization.

 

BILLING COORDINATOR – Sacramento

Weintraub Tobin Law Corporation is actively seeking a full-time (40 hours/week) Billing Coordinator to assist the Firm’s Accounting and Finance Department. This position will report directly to the Chief Financial Officer and will be based out of the Sacramento office and remotely assist the San Francisco, Los Angeles, Newport Beach and San Diego offices. This is a great opportunity for an experienced, highly organized, and results-driven accounting professional to join a progressive and growing law firm.

REQUIREMENTS AND EXPECTATIONS

Additional responsibilities include but are not limited to:

  • Performs and processes daily billings including review of billing data for any errors
  • Resolves billing issues directly with attorneys and clients
  • Applies trust and retainer funds as directed
  • Creates and distributes monthly pre-bill report of outstanding pre-bills and distributes to billing attorney, practice group leader and CFO
  • Edits pre-bills in response to attorney or secretary requests
  • Provides back-up support to A/P and A/R
  • Assists with month end tasks (i.e. trust balancing and interest)
  • Processes write-offs based on Firm policy
  • Provides remote assistance to the San Francisco, Los Angeles, Newport Bach and San Diego offices
  • Makes collection calls
  • Provides other duties as needed and assigned by firm management

QUALIFICATIONS

  • 2-4 years of billing, A/P, and light bookkeeping experience within a law Firm or other professional services industry
  • Experience with computer software programs including Excel and Word.
  • Experience with Orion accounting software program a plus!
  • Strong attention to detail and high level of accuracy
  • Strong analytical and organizational skills
  • Ensures strict confidentiality at all times
  • Ability to effectively interact and communicate with all levels of the Firm (i.e. shareholders, other attorneys, firm management, and other staff)

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact the Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Please e-mail your cover letter and resume to recruiting@weintraub.com.

 

MARKETING COORDINATOR/SPECIALIST – Sacramento

Weintraub Tobin Law Corporation is seeking a full-time (40 hours per week) Marketing Coordinator/Specialist for our Sacramento office. This position is responsible for implementing all marketing and business development activities under the direction of the Chief Financial Officer, Managing Shareholder and/or other members of Firm Management.

RESPONSIBILITIES

• Develop a thorough understanding of the Firm’s practice areas and attorneys
• Assist with the Firm’s online presence to include web and social media, as well as blogs and e-bulletins
• Assist in the design and production of promotional materials, ads, invites, announcements, etc.
• Provide original artwork, writing and editing for collateral, web, and direct marketing content as needed, proofread and review for adherence to messaging and brand standards
• Maintain positive relationships with vendors (i.e. graphic designers, printers, seminar locations, printing houses, promotional suppliers etc.)
• Coordinate with Firm Management to present the Firm’s efforts, successes, and accolades across various communication platforms including the Firm’s website
• Track ROIs for key initiatives and projects
• Maintain supply of marketing material and create innovative material based on business trends and new technology
• Work closely with the Firm’s marketing team to assist in producing top quality organizational and industry events, retreats, shareholder meetings, sponsorships, charitable events, workshops, seminars, etc.
• Continuously research local business & national news, as well as advanced education on new software programs, marketing concepts, and design techniques

SKILLS AND ABILITIES
• Bachelor’s degree highly preferred
• 3+ years of coordinating marketing efforts in a professional services industry
• Strong critical thinking, creativity and organizational skills
• Excellent verbal and written communication skills
• Must be detail-oriented and a self-starter
• Ability to take ownership of projects and lead them to completion on time and within budget while managing a heavy workload with competing priorities
• Ability to multi-task while remaining calm under pressure
• Demonstrate proficiency in Outlook, Word, Excel, PowerPoint, and Adobe Creative Suite (Photoshop, Illustrator and In-Design a must)
• Demonstrate proficiency and understanding of social media (LinkedIn, Twitter, Facebook, etc.) and how to maximize the Firm’s online presence
• Demonstrate proficiency in managing the back-end of websites and blogs (Word Press)
• Must have a great attitude, convey confidence, have passion for his/her work, and be committed to and a champion for providing everyone inside and outside the Firm with EXCEPTIONAL service at all times
• Must be able to lift up to 35 pounds.

Please e-mail your resume and cover letter to recruiting@weintraub.com.

OFFICE ASSISTANT – Sacramento

Weintraub Tobin Law Corporation is seeking a full-time (40 hours per week) Office Assistant for our Sacramento office.

DUTIES AND RESPONSIBILITIES:
• Primary back-up support to reception and office services.
• Handle copying and scanning of documents, case files and other materials as requested by attorney(s), secretaries and paralegals.
• Document indexing and electronic tracking of files.
• Maintain legal files, case rooms, perform shelf maintenance and assist with regular inventories.
• Assist in collecting and organizing loose files and records.
• Perform data entry.
• Assist with posting and distributing daily mail.
• Maintain the orderliness of supply and copy areas.
• Light kitchen duty including brewing coffee, loading and unloading dishwashers and wiping down counters.
• Assist with special and miscellaneous projects, as assigned.
• Provide other general clerical and administrative duties as needed by attorneys, paralegals, secretaries and firm management.

SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
• Strong customer service skills and client focus.
• High attention to detail and accuracy.
• Effective organizational skills and ability to use necessary computer applications, including the Microsoft Office Suite.
• Strong listening and communication skills.
• Flexibility in dealing with multiple priorities and personalities.
• Positive, professional and approachable attitude and demeanor.
• Common sense, flexibility and the ability to work individually and as part of a team.
• Exceptional Attendance.
• Self-starter.
• Ability to lift and move up to 50 lbs.

Please e-mail your resume and cover letter to recruiting@weintraub.com.


EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact the Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Please e-mail your resume and cover letter to recruiting@weintraub.com.