Office Assistant – Sacramento

We are seeking a full-time Office Assistant for our Sacramento office. This position will report directly to the Firm’s Operations Supervisor. The hours for this position are 8:30 am to 5:30 pm.

REQUIREMENTS AND EXPECTATIONS:

  • Handles copying and scanning of documents, case files, and other materials as requested by attorney(s), secretaries and paralegals.
  • Maintains in good working condition all Firm photocopiers, facsimile, postage, and scanning machines.  Performs and schedules routine maintenance. 
  • Orders supplies and maintains the orderliness of supply and copy areas daily. 
  • Assists with posting and distributing daily mail.
  • Prepares binders for depositions, mediations, and other projects as requested by attorneys, paralegals, or other legal staff. 
  • Responsible for dropping mail to designated carrier(s) in a timely fashion. Schedules pickups for overnight and ground delivery services.  Answers questions regarding mail regulation, procedures and postage rates.
  • Pick up and destruction of shred documents on a bi-weekly basis.
  • Handles set-up of offices/workstations for new hires.
  • Interfaces with building management and Human Resources for all WT offices regarding safety and security measures including HVAC, after-hours needs, building assessments, building access cards, parking and housekeeping services.
  • Provide other general clerical duties as requested.
  • Responsible for maintain and cleaning kitchens including stocking of supplies (e.g. coffee, creamer, sugar, etc.) and loading/unloading dishwasher. 
  • Remains flexible to occasionally adjust schedule to accommodate for special projects and office events.

EDUCATION AND EXPERIENCE:

  • High School diploma/GED required.
  • Exceptional customer service and communication skills.
  • Attention to detail and high level of accuracy.
  • Effective organizational skills.
  • Stress and time management skills.
  • Flexibility in dealing with multiple projects and assignments.
  • Friendly and approachable disposition.
  • Willingness to help without being asked.
  • Familiar with basic office equipment and use of Microsoft office (e.g. Outlook and Word).
  • Sit or stand for long periods of time.
  • Walk frequently, reach and lift overhead, bend and/or stoop.
  • Ability to operate, maintain and stock supplies.
  • Ability to retrieve and distribute files weighing up to 50 pounds.

(Some or all of these functions may cause, mental, muscle, or eye strain) 

Qualified candidates are encouraged to submit a cover letter and resume by filling out the form below.

Salary Range: $35,000 – $45,000

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