Staff Positions

Weintraub Tobin strives to hire exceptional people who demonstrate a high degree of professionalism, initiative, and creativity. We believe in delivering quality client service both externally and internally while fostering an environment that encourages collaboration and camaraderie. We encourage effective communication and integration among attorneys and staff across offices. We believe in bringing the best people together to enhance client services and make the firm a great place to work. We are proud of the diversity of skills and experience each person brings to our organization.

CHIEF FINANCIAL OFFICER (CFO) – SACRAMENTO

Weintraub Tobin is currently seeking a Chief Financial Officer (CFO) to become a key member of the Firm’s Administrative Team who will report directly to the Managing Partner.  The CFO will have primary day-to-day responsibility for planning, implementing, managing and controlling all financial-related activities of the company.  This will include direct responsibility for accounting, finance, forecasting, strategic planning, project costing, legal, deal analysis and negotiations, investor relationships and partnership compliance and private or institutional financing.

This is a great opportunity to be key part of the leadership team and have a direct impact on:

  • Analysis of future acquisitions
  • Practice and partner profitability
  • Strategic decisions relating to growth of the firm
  • Cash flow management
  • Benchmarking similar organizations on a statewide and national basis
  • Other investment opportunities
RESPONSIBILITIES
  • Provide leadership in and continuous evaluation of short and long term strategic financial decisions
  • Ensure the credibility of the Finance group by providing timely monthly reporting and accurate analysis of budgets, financial trends and forecasts of revenue and cash flow
  • Direct and oversee all aspects of the Finance & Accounting functions of the organization
  • Evaluate and advise on the impact of long-range planning, introduction of new programs/strategies and regulatory issues
  • Establish and maintain strong relationships with partners so as to identify their unique needs and seek a full range of business solutions to support them
  • Provide executive management with advice on the financial implications of business activities being considered.  Anticipate and help collect appropriate information to help make better business decisions.
  • Manage and improve processes for financial forecasting, budges and consolidation and reporting to the company
  • Provide recommendations to strategically enhance overall financial performance
  • Manage all outside service provider relationships and negotiate best rates annually
  • Ensure that effective internal controls are in place and ensure compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting

QUALIFICATIONS

  • BS in Accounting or Finance, MBA and/or CPA highly desirable
  • 10+ years in progressively responsible financial leadership roles, preferably in a law firm or other professional services firm
PERSONAL ATTRIBUTES
  • Strong interpersonal skills, ability to communicate and manage well at all levels of the organization with staff at remote locations essential
  • High level of emotional maturity, not ego driven, quietly confident
  • Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
  • Good consensus building skills
  • Highest level of integrity and dependability with a strong sense of urgency and results orientation

OTHER SKILLS & ABILITIES

  • PC proficiency is essential (MS Office environment) and strong working knowledge of software accounting systems.

COMPENSATION

  • Competitive base salary, bonus, and comprehensive benefits

Qualified candidates should send their resume and cover letter by filling out this form.

LITIGATION SECRETARY – SACRAMENTO

Weintraub Tobin’s Sacramento office is seeking a full-time (37.5 hours per week), experienced Litigation Secretary to join our Litigation Practice Group. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This position will be expected to carry out the following job duties and responsibilities:

REQUIREMENTS AND EXPECTATIONS
  • Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering.
  • Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner.
  • Prepare documents and binders for state and federal court filings, discovery, arbitration, appeal, labor commissioner, mediation and hearings.
  • Conduct heavy pdf formatting including bates stamp, merging, redacting, combining, and scrubbing data.
  • Read, sort, save, and date incoming mail.  Ensure that outgoing mail is processed according to office procedures.  If necessary, route mail to specific delivery service and follow up on timely delivery.
  • Draft letters and documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports.
  • Create discovery and pleading shells.
  • Establish and maintain calendar and deadline reminder systems.
  • Complete and submit conflict check forms, screening forms and new matter request forms.
  • Maintain all client and general files.
  • Provide exceptional client service to guests and clients whether in person or on the telephone.
  • Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.
  • Input time entry, review and edit bills.
  • Maintain attorney’s MCLE hours, courses, and fees yearly.
  • Photocopy and assemble documents as required.
  • Additional duties as assigned including assisting other secretaries, as needed.

QUALIFICATIONS

  • Effective communication and organizational skills
  • Strong analytical and problem-solving skills
  • Attention to detail and high level of accuracy
  • Stress and time management skills
  • Flexibility in dealing with multiple projects and assignments
  • Strong client focus
EDUCATION AND EXPERIENCE
  • College degree preferred, but not required.
  • 5+ years legal secretary experience with extensive knowledge of litigation.
  • Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
  • Type 50 wpm.
  • Solid drafting and proofreading skills.
  • Self-motivated and able to work independently.
  • Strong knowledge of court procedures, e-filing, Pacer, CM/ECF, and EEOC Portal.
  • Ability to multi-task and meet deadlines.

Qualified candidates should send their resume and cover letter by filling out this form.

LITIGATION SECRETARY – SAN FRANCISCO

Weintraub Tobin’s San Francisco office is seeking a full-time (37.5 hours per week), experienced Litigation Secretary to join our Labor and Employment and Litigation Practice Groups. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This position will be expected to carry out the following job duties and responsibilities:

REQUIREMENTS AND EXPECTATIONS
  • Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering.
  • Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner.
  • Prepare documents and binders for state and federal court filings, discovery, arbitration, appeal, labor commissioner, mediation and hearings.
  • Conduct heavy pdf formatting including bates stamp, merging, redacting, combining, and scrubbing data.
  • Read, sort, save, and date incoming mail.  Ensure that outgoing mail is processed according to office procedures.  If necessary, route mail to specific delivery service and follow up on timely delivery.
  • Draft letters and documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports.
  • Create discovery and pleading shells.
  • Establish and maintain calendar and deadline reminder systems.
  • Complete and submit conflict check forms, screening forms and new matter request forms.
  • Maintain all client and general files.
  • Provide exceptional client service to guests and clients whether in person or on the telephone.
  • Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.
  • Input time entry, review and edit bills.
  • Maintain attorney’s MCLE hours, courses, and fees yearly.
  • Photocopy and assemble documents as required.
  • Additional duties as assigned including assisting other secretaries, as needed.

QUALIFICATIONS

  • Effective communication and organizational skills
  • Strong analytical and problem-solving skills
  • Attention to detail and high level of accuracy
  • Stress and time management skills
  • Flexibility in dealing with multiple projects and assignments
  • Strong client focus
EDUCATION AND EXPERIENCE
  • College degree preferred, but not required.
  • 5+ years legal secretary experience with extensive knowledge of litigation.
  • Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
  • Type 50 wpm.
  • Solid drafting and proofreading skills.
  • Self-motivated and able to work independently.
  • Strong knowledge of court procedures, e-filing, Pacer, CM/ECF, and EEOC Portal.
  • Ability to multi-task and meet deadlines.

Qualified candidates should send their resume and cover letter by filling out this form.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Note: If an applicant accepts an offer from the Firm, all confirmed new hires must comply with the Firm’s mandatory COVID-19 vaccination policy.  Further information about the policy is available to qualified candidates upon request.