Staff Positions

Weintraub Tobin strives to hire exceptional people who demonstrate a high degree of professionalism, initiative, and creativity. We believe in delivering quality client service both externally and internally while fostering an environment that encourages collaboration and camaraderie. We encourage effective communication and integration among attorneys and staff across offices. We believe in bringing the best people together to enhance client services and making the firm a great place to work. We are proud of the diversity of skills and experience each person brings to our organization.

HUMAN RESOURCES SPECIALIST – SACRAMENTO

Weintraub Tobin is seeking a client focused and experienced HR Specialist. This position is responsible for administering the Firm’s compensation, benefits and leave of absence programs under the direction of the Human Resources Director. This is a full time (40 hours per week), Sacramento, CA based position.  Salary will be commensurate with experience.

RESPONSIBILITIES

  • Administers employee benefit programs including health insurance and 401(k) plan and reconciles monthly insurance invoices.
  • Advises employees of changes and developments related to benefits including eligibility, coverage, and provisions.
  • Researches and analyzes market data to make recommendations to enhance the Firm’s benefits program and compensation structure to attract and retain top talent.
  • Completes records, reporting, and other documentation required by federal, state and provider rules, regulations, and policies.
  • Oversees and administers leave of absences requests and accommodations specific to FMLA, ADA, state and local leave laws.
  • Establish effective working relationships throughout the Firm, as well as with external vendors and resources.
  • Serve as back-up to HR Coordinator and payroll.
  • Additional tasks, assignments, and projects as needs arise.

SKILLS AND ABILITIES

  • Bachelor’s degree highly preferred; commensurate experience considered.
  • Certified HR Professional (SHRM-CP, SHRM-SCP, PHR or SPHR) preferred, but not required.
  • 3-5 years of experience as lead in administering benefits and leave of absence programs including use of benefit portals and HRIS applications and modules.
  • Extensive knowledge of leave of absence laws and requirements.
  • Working knowledge of employment-related laws and regulations and maintains knowledge of trends, best practices, and regulatory changes.
  • Ability to act with integrity, professionalism and confidentiality
  • Excellent written and verbal communication skills
  • Highly organized and extremely detail-oriented
  • Proficiency in the Microsoft Word Suite (Outlook, Word, Excel, PowerPoint)
  • Ability to multi-task while remaining calm under pressure (humor helps)

SUPERPOWERS

These skills are not required, but interest in them is important. If you possess any of these superpowers, please let us know in your cover letter.

  • Experience with recruitment and onboarding new hires
  • Experience with talent management and appraisal programs
  • Experience with implementing and administering corporate wellness programs

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact the Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Qualified candidates should send their resume and cover letter to filling out this form.

OFFICE ASSISTANT – SACRAMENTO

Our Sacramento location is seeking a full-time (40 hours per week) Office Assistant.  The hours for this position are 8:00 AM – 5:00 PM.  This is a great opportunity for an experienced, highly organized, and results-driven professional to join a progressive and growing law firm.

REQUIREMENT AND EXPECTATIONS

  • Primary back-up support to reception and office services.
  • Handle copying and scanning of documents, case files and other materials as requested by attorney(s), secretaries and paralegals.
  • Document indexing and electronic tracking of files.
  • Maintain legal files, case rooms, perform shelf maintenance and assist with regular inventories.
  • Assist in collecting and organizing loose files and records.
  • Perform data entry.
  • Assist with posting and distributing daily mail.
  • Maintain the orderliness of supply and copy areas.
  • Light kitchen duty including brewing coffee, loading and unloading dishwashers and wiping down counters.
  • Assist with special and miscellaneous projects, as assigned.
  • Provide other general clerical and administrative duties as needed by attorneys, paralegals secretaries and firm management

EDUCATION AND EXPERIEINCE

  • Minimum 2 years of experience working in an office environment.
  • High School diploma required.
  • Bachelors degree preferred.
  • Law Firm experience a plus.
  • High attention to detail and accuracy.
  • Effective organizational skills and ability to use necessary computer applications, including the Microsoft Office Suite.
  • Strong listening and communication skills.
  • Flexibility in dealing with multiple priorities and personalities.
  • Positive, professional and approachable attitude and demeanor.
  • Ability to work independently and as part of a team.
  • Exceptional Attendance.
  • Self-starter.
  • Ability to lift and move up to 50 lbs.

Please e-mail your resume and cover letter by filling out this form.

RECEPTIONIST-SACRAMENTO

Our Sacramento location is seeking a full-time (40 hours per week) Receptionist. The successful candidate must pride themselves in making positive first impressions and providing first-class concierge-level service to our clients, visitors, etc. The hours for this position are 8:00 AM – 5:00 PM.

REQUIREMENTS AND EXPECTATIONS:

  • Greet clients and other visitors of the firm with poise and a welcoming demeanor.
  • Answer and route incoming calls to the appropriate individual(s) with confidence and a friendly tone.
  • Receive incoming deliveries, date-stamp in accordance with firm policy and forward to the appropriate individual(s).
  • Maintain security protocols by following procedures, monitoring various logbooks, and building relationship with building security.
  • Proactively manage multiple calendars to efficiently manage conference room reservations and coordinate set-up and clean up, as needed.
  • Draft written correspondence (letters, memoranda), as assigned.
  • Fax and scan documents as requested.
  • Maintain a safe and clean reception area, conference rooms, and commons areas (i.e. kitchen/break room) in accordance with Firm standards and COVID-19 protocols.
  • Light kitchen duty including brewing coffee, loading and unloading dishwashers, wiping down counters and refrigerators, stocking kitchen supplies, and other miscellaneous duties.
  • Assist in coordinating and setting up for internal events.
  • Assist with special and miscellaneous projects, as assigned.

EDUCATION AND EXPERIENCE:

  • Minimum 2 years of reception and/or customer-facing experience.
  • High School diploma required.
  • Effective organizational skills and ability to use necessary computer applications, including the Microsoft Office Suite.
  • Ability to problem solve and work with minimal supervision.
  • Strong listening and communication skills.
  • Strong multi-tasking skills. Must be flexible in dealing with multiple situations and assignments while maintaining a positive, professional, and approachable attitude and demeanor.
  • Ability to apply common sense.
  • Exceptional attendance and punctuality.
  • Ability to lift and move 35 lbs.

Qualified candidates should send their cover letter and resume by filling out this form.

IP PARALEGAL

Weintraub Tobin is seeking a part-time (20-25 hours per week), experienced and client-focused Intellectual Property (IP) Paralegal to join our IP team.  The Firm’s IP team represents clients in both transactional and litigation matters and provides strategic advice and counseling to companies at all stages of growth to help them develop or acquire all forms of IP, and to protect, manage, license, enforce and defend that IP.

This position can be based in any of our five locations and will work closely with the Lead IP Paralegal to support the Firm’s IP attorneys and their clients.  The successful candidate will be self-motivated, articulate, organized, detail-oriented, communicative, responsive, and a team player. Key responsibilities will include the preparation and filing of documents with the USPTO in connection with the registration of trademarks and application for patents, including electronic filing of applications, responses to office actions, statements of use, renewals, payment of issue fees, submission of formal drawings, and all other filings.

Qualifications (Education, Experience, Knowledge, Skills and Abilities):

  • Bachelor’s Degree preferred.
  • Paralegal certificate and/or specialized IP Paralegal certificate required.
  • Minimum of 2-3 years of experience as an IP Paralegal.
  • Must have working knowledge and familiarity with USPTO systems including: MyUSPTO, TESS, TEAS, Private & Public PAIR and EFS and electronic filing.
  • Must have working knowledge of various aspects of patent prosecution for U.S. patents.
  • Must have working knowledge of various aspects of U.S. trademarks, including assisting with the preparation and filing of domestic trademarks.
  • Experience with processing and filing PCT patent applications and foreign patents.
  • Experience with processing and filing MADRID trademark applications and foreign trademarks.
  • Experience with filing documents in both TTAB and PTAB.
  • Strong proficiency in Microsoft Office Applications.
  • Knowledge and familiarity with one or more IP Management software and docketing systems.
  • Ability to manage multiple priorities and quickly adjust to changing priorities in a professional manner.

Qualified candidates should send their cover letter and resume by filling out this form.